Stage your next event in Southampton

From small scale community events to large one-off national and international events, Southampton really is the ideal city for your next event. The city boasts more than 50 parks and green spaces and some of these are located right in the heart of the city centre.

The Process
It is very easy to apply to stage your event in Southampton. First of all, it is useful to send us an email and briefly describe what it is you would like to do, where you would like to do it and when. We will then do a quick check to make sure that your proposed event does not clash with something else that is happening in the city at the same time and that the area you would like to hold your event is available.

Event Application Form
If the area you would like to use is available and able to stage your event, you will be asked to complete and return an Event Application. This is easy to complete although if you have any questions or are unsure about anything, we are here to help. It is advisable to keep a copy of your completed application form together with the terms and conditions for your own records. As well as completing the application form, we also ask you to send us your event risk assessment, insurance details and site plan.

What happens next?
After we receive your completed application, it will be sent to Southampton’s Events Safety Advisory Group. This group consists of representatives from the Police, Fire and Ambulance services as well as other relevant Council departments such as Licensing and Highways. Other agencies are also consulted as necessary depending on the nature of the event. If your application successfully passes through the Events Safety Advisory Group, you will be sent an Event Permit which you should keep with you for the duration of your event.

How much notice do you need?
Ideally, we would like to know about your event as soon as possible as the more notice we have the more chance we have of being able to overcome any potential problems which may arise. As a general rule, we would normally require at least 8 weeks notice.

How much does it cost?
The cost of holding an event in Southampton varies depending on the duration and nature of the event but please note that there is a minimum charge of £50 for all successful event applications.

Whether you are an experienced events organiser or this is your first project, you may find our easy to follow guide very helpful as it contains lots of useful tips and advice.

Southampton: The ideal place to hold your event
Find out more information about where you could hold your next event.

If you require further information on holding an event on leisure land or would like to contact somebody about this page please email events@southampton.gov.uk

Check out our page on other sponsorship and advertising opportunities or contact mark.holman@southampton.gov.uk